FBRM 600

Date and time: Tuesday 16th November 2021, 10.30am to 1.30pm AEDT (registration from 10.15am).  Half day workshop - 1 session.

Venue: Via Zoom. Details will be emailed to registrants just prior to the workshop start time

Facilitator: Renée Madsen

Register online by: 11 November 2021. Spaces limited to 25 participants

Fees (GST inclusive): Members $165, Non-members $315, Student member $95*, Student non-member $140*
 * Students must send proof of their full-time student status to  

Workshop Overview

The purpose of this workshop is to equip evaluators with the knowledge, skills, and confidence to facilitate effective reflections meetings (may also be known as learning meetings).

A reflections meeting draws out the valuable knowledge and experience that resides in people’s heads and isn’t always captured in data or information systems. A reflections meeting creates a dedicated space for participants to pause and reflect on a range of evaluative elements that can be tailored to the needs of the project/program, e.g., achievements and underlying success factors, challenges, and areas for improvement, what’s working for whom in what circumstances and why, unexpected outcomes, lessons learned etc.

These meetings need to be facilitated in a way that builds trust, encourages participation, and creates a culture of learning. A good reflections meeting will provide an evaluator with valuable information that can’t be found anywhere else, while complementing other data collected and building rapport with the evaluation team and other participants to encourage more effective and efficient evaluation delivery.

Workshop Content

  • Clarification of what a reflections meeting is and what it isn’t
  • When to use reflections meetings for maximum benefit, e.g., developmental evaluation process, building evaluative capacity, teams that don’t get together often due to nature of work, location etc
  • Individual facilitation style, self-awareness, and role of the facilitator in a reflections meeting.
  • How to structure a reflections meeting and incorporate activities that build trust, encourage participation, and maximise outcomes.
  • How to quickly pivot your in-person meeting to an online meeting if required due to lockdowns etc.
  • Group dynamics, common issues and facilitator skills used to manage these.
  • Opportunity for participants to raise outstanding questions or bring their own issues for discussion – ‘what keeps you up the night before facilitating a reflections meeting?’

Workshop Objectives

By the end of the workshop participants will understand:

  • Benefits of reflections meetings and when to use them.
  • Their own personal facilitation style, principles of good facilitation and how this impacts the effectiveness of reflections meetings.
  • How to structure a reflections meeting and incorporate activities that build trust, encourage participation, and maximise outcomes.
  • Be confident in dealing with potential issues such as difficult group dynamics, lack of contributions, unexpected move from in-person to online format, etc.

PL competencies

This workshop aligns with competencies in the AES Evaluator’s Professional Learning Competency Framework. The identified domains are:

  • Domain 1 – Evaluative attitude and professional practice
  • Domain 3 – Culture, stakeholders, and context
  • Domain 6 – Interpersonal skills
  • Domain 7 – Evaluation Activities

Who should attend?

  • Evaluators who are new to facilitation.
  • Evaluators who have facilitated reflections meetings before and would like to improve their skills.
  • Evaluators with a general interest in improving facilitation skills and confidence, as much of the content discussed will be relevant to other types of workshops beyond reflections meetings.

Workshop start times

About the facilitator

Renée Madsen is a North Queensland-based evaluator and facilitator with an Advanced Diploma in Group Facilitation, Australia’s highest accredited qualification in this field, and a Certificate in Engagement from the International Association of Public Participation (IAP2).

With a strong background in collaborative leadership and stakeholder engagement, Renée has facilitated dozens of successful reflections meetings and other workshops with project teams and stakeholder groups across a wide range of fields including infrastructure, community services, health, education, environment, natural resources, agriculture, small business, sport, media and volunteering.

Renée’s evaluation experience includes several complex projects that involved the gathering of collective knowledge and wisdom from diverse stakeholders, requiring an approach that built trust, encouraged meaningful contributions, and added value to the evaluation process.

Read more: https://www.createandevaluate.com.au/ 


View All Events